Sport-specific and club camps
Tennis, padel, badminton, swimming, football, volleyball, athletics, combat sports, dance or functional training: anywhere participants need to be assigned to sessions, groups, coaches or skill levels.
Early-stage camp organising module – looking for pilot partners
Camp registration, sessions and participant admin in one system
The FoggoSport camp organising module is currently an early-stage development direction. We are looking for sports clubs, coaches and camp organisers as pilot partners who can help shape the system around real camp operations: registration, session management, payments, invoicing, participant data, communication and organiser oversight in one place.
The goal of the module is not to give organisers yet another spreadsheet. The goal is to keep the full camp administration process in one system: from publishing the camp and collecting registrations to payments, participant lists and day-to-day camp coordination.
pilot
early access shaped by real camp organiser feedback
1 link
planned single registration link for sessions and data
less admin
goal: less Excel, e-mail, phone calls and manual coordination
Pilot phase
We do not want to force a fixed template onto camp organisers
Camps can operate in very different ways: day sports camps, residential camps, training camps, youth development programmes, intensive technical weeks, summer multisport sessions or multi-week club programmes. That is why we want to finalise the module with pilot partners, so the functionality is built around real organiser problems.
- We are looking for clubs that are organising camps now or in the near future and would like to test a new administration module.
- The pilot is designed to shape session management, registration forms, payments, invoicing and participant data around real needs.
- The module is expected to connect to FoggoSport provider and booking workflows, so it does not have to operate as a completely separate system.
- Pilot partner feedback will help decide which functions should be prioritised for the first stable version.
- We communicate clearly that this is an early-stage module: the goal is co-creation and fast practical validation.
What types of camps is it built for?
Sports camps, day sessions and club programmes
The goal is a flexible module that is not limited to a single camp format. During the pilot phase, feedback from multiple operating models is especially important: from smaller club camps to multiweek summer programmes with several sessions.
Day camps and multi-session programmes
Weekly sessions, daily arrival and pickup, meal or equipment options, sibling discounts, age groups, waitlists and parent communication: with these camp types, the organiser admin can quickly become multi-layered.
Small club camp
One or two sessions and a smaller participant group, but with
structured registration, payment status and participant
lists.
Multiweek summer programme
Several sessions, age groups, groups, capacity limits and
ongoing parent communication.
Larger sports association camp
Many participants, multiple coaches, groups, documents,
discounts and payment status tracking.
Expected functionality
What functions are planned for the camp organising module?
The list below shows the planned direction. During the pilot phase, priorities and details will be refined together with partners, so the first stable version genuinely reduces day-to-day organiser workload.
Camp and session management
Camp details, dates, sessions, capacity limits, locations, age groups and organiser information in one interface. The goal is to avoid each session living in a separate spreadsheet.
Online registration form
A shareable registration link where the parent or participant selects the camp, session and options, then submits the required data. The organiser receives information in a consistent format.
Participant and parent data
Child details, parent contact information, emergency contact, medical or allergy information, meal requirements and notes, handled with the required data protection logic.
Capacity limits and waitlists
Maximum participants per session, indication of full sessions, waitlist handling and status management. The goal is to avoid oversubscription turning into manual e-mail coordination.
Online payment and invoicing option
Camp fees, discounts, sibling discounts or on-site payment status can be connected to the registration. The goal is for payments and invoices not to live in a separate list.
Documents and declarations
Planned direction: attaching parental declarations, data processing consent, medical declarations, camp rules or other documents to the registration flow.
Groups, coaches and assignments
Assigning participants to groups by age, skill level, session or coach. With multiple coaches and helpers, internal organisation and participant lists become easier to follow.
Camp communication and notifications
Automatic confirmations, payment reminders, pre-camp information, change notifications and organiser messages. The goal is less repeated manual communication.
Attendance, daily lists and export
Planned daily attendance list, session-based export, participant summary, payment statuses and quick overview of special needs during camp delivery days.
How would it work?
The full camp lifecycle in 6 logical steps
The main goal is that organisers should not have to collect registrations, payments, declarations, special needs and participant lists from separate channels. The camp process should stay inside one trackable system.
1
Create the camp
Set up details, description, location, dates, sessions, prices, capacities and registration deadlines.
2
Share the registration link
The organiser communicates one link where parents or participants register through the same interface.
3
Submit data and options
Session, participant data, parent contact, special needs, meals, discount or add-on service information are recorded.
4
Payment and confirmation
Depending on the organiser workflow, online payment, on-site payment or manual approval can be connected to the registration.
5
Organiser overview
Session-based list, capacity, payment status, documents, groups, special needs and waitlist in one place.
6
Delivery and follow-up
Daily lists, attendance, communication, closing the camp, feedback and data that can be reused for the next camp.
Who are we looking for as pilot partners?
Organisers for whom camp admin is already a real burden
In the pilot, the most important factor is not the size of the camp. What matters is having a real organising process: registrations, sessions, payments, parent data, groups, communication and administrative pressure.
Sports clubs and associations
For providers organising summer sports camps, youth development weeks, training camps or club programmes.
Coaches and academies
For tennis, football, swimming, padel, badminton, dance or multisport programmes where several groups and coaches are involved.
Multi-session camps
For organisers working with weekly sessions, capacity limits, waitlists, discounts and ongoing parent communication.
Sports centres and venues
For facilities where the camp connects to courts, halls, coaches, bookings or other provider modules.
Positioning
The goal: fewer spreadsheets, less lost information, more control
Camp administration typically runs across several channels at the same time. The camp organising module aims to turn registrations, payments, participant data and communication into a unified organiser workflow.
Form + Excel + e-mail + phone
- registrations arrive from several places
- payment statuses have to be tracked separately
- special needs and parent notes can easily get lost
- full sessions and waitlists remain manual
- every change triggers more manual coordination
FoggoSport camp organising module
- data is collected under one registration link
- sessions, capacities, statuses and waitlists in one interface
- payments, invoicing and discounts can be connected to registration
- participant, parent and special data is structured and visible
- automatic confirmations and camp notifications can be planned
Why apply as a pilot partner?
5 reasons why early involvement can be an advantage
Pilot partnership is not just testing. It is a chance to help shape the module with functionality and workflows that actually fit your organising practice.
1
You can influence the workflow
Your feedback can help refine registration, session management, payment and administration logic.
2
Built around real problems
We do not start from a theoretical feature list, but from the daily difficulties of actual camp organising.
3
Early access
Pilot partners can try the module first and shape their own processes earlier.
4
Connection to the FoggoSport system
The camp would not operate as a separate island; it can connect to the provider profile, bookings, payments and customer data.
5
Less future admin
The goal is for future camps to start not from zero, but from reusable data and repeatable workflows.
Message for organisers
The value of a camp is not created only during the camp week
A camp creates a large amount of valuable data: participant demand,
session occupancy, payment behaviour, returning children, siblings,
parent needs, meal and health information, and communication data
that can be used for future camps.
That is why it is worth managing registration, payments,
participant data and camp communication in one system – not across
separate channels and message threads.
We are looking for pilot partners
Let’s build a camp module together that you will actually use
We plan to bring camps, sessions, online registration, payments, invoicing, participant data, waitlists and communication into one system. If you organise sports camps, request a pilot discussion and let’s build the module around real operations.